Information for Rotary Club

Camp Royal Chairs

This is where you will find the forms you need to coordinate the activities of Camp Royal at your Club's level. Please note the timeline, as the dates are important milestones in getting everything ready for the campers in June. If unsure, contact us and we'll make sure you're using the right forms...

Camp Royal 2012 Dates: June 17-23

IMPORTANT UPDATE: SHAGS MOVED IN 2/08, SO BE SURE HIS NEW ADDRESS

IS USED FOR MAILING IN FORMS: 1141 ROXIE LA., WALNUT CREEK, 94597-1806

Information -- Click on each topic for full details!

Information for Clubs - Including Year-Long Activity Calendar

Vocational Speaker Guide

Information for Pilots

Orientation Information

2011-12 Club Chair List -- Password will be needed to open.

(e-mail Committee@CampRoyal.org to obtain it)

Camp Royal Refund Policy

Clubs who do not receive all allocations requested will receive a refund of the reservation fee paid.

Once Allocations are made (by January 31), a Club has until March 31st to provide the Committee with the name of a student (along with e-mail address and phone number). The student named must register online by May 1st.

If the student named does not register by May 1st, we will take back the spot and attempt to "broker" it to a Club that wants more than their allocation, with the buying Club paying the selling Club directly and in full for the spot.

If a camper not yet registered decides to withdraw from participation prior to June 1st, the Club has until June 1st to name a replacement/alternate camper. If none can be found and another Club does not want to purchase the spot, the fee will be refunded in full.

If a registered camper withdraws prior to June 1st, the Club has until June 1st to name a replacement/ alternate camper. If none can be found and another Club does not want to purchase the spot, the fee will be refunded in full.

After June 1st, there are no refunds for any reason. We will attempt to fill the vacant spot from an Interact Council member stand-by list so we maintain a full group.

IT IS IMPORTANT TO GET THE CAMPER AGREEMENT SIGNED BY THE CAMPER, THEIR

PARENT/GUARDIAN, AND YOU, AS SOON AS POSSIBLE -- IT CONTAINS A CLAUSE

WHEREBY THE PARENT GUARANTEES TO REIMBURSE THE CLUB FOR A NON-MEDICAL

WITHDRAWAL WITHIN THIRTY DAYS OF THE BEGINNING OF CAMP. IF YOU DO NOT

SECURE THIS FORM AND YOUR STUDENT WITHDRAWS AFTER JUNE 1ST, YOU HAVE

NO RECOURSE AND WILL BE OUT THE FEE PAID FOR THE RESERVED/ALLOCATED SPOT.

Forms -- Be sure to use the right form for the right job!

You will need the LATEST VERSION of Adobe Acrobat Reader installed on your computer to view and print Acrobat files. To obtain a free copy of Adobe Acrobat Reader, CLICK HERE to download and install the software. You will only have to do this once.

Club Chair Form

Use this form to INFORM the CR Committee About YOU!!!

Reservation Form

Use this form to RESERVE camper spots for the coming year

Application Form

Use this OPTIONAL form to SELECT campers at the Club level

Do not send this to the Camp Royal Committee - it is not used

at the District Level. Use it (if desired) to select your students.

Note that Camp Royal conflicts with Boy's State dates. Do

not select campers who will be applying to Boy's State.

Registration Form

Campers will be registering Online this year. We will not

be using paper forms to gather Camper personal information.

CAMPERS MUST HAVE OR HAVE ACCESS TO A COMPUTER AND

AN E-MAIL ACCOUNT IN ORDER TO RECEIVE CAMP INFORMATION.

We will send them to http://camproyal2012.eventbrite.com

to register online. Make sure they know your Club's name!

2012 Medical Form

This needs to be completed by the camper's physician and

in our hands by May 15, 2012. The camper can't get on the

bus if we don't have it in hand. SPORTS MEDICALS ARE

NOT ACCEPTABLE.

2012 Agreement

This needs to be completed and signed by the Camper,

Parent or Guardian and the Rotary Club Chair, then

returned to the Camp Royal Committee by April 1, 2012.

Current Year On-Line Reports -- Available When Blue

Bus Schedule 2011

This is the 2011 Bus Schedule in PDF. 2012 will be about the same.

For the return trip times, read the route from the bottom up.

(Note that some routes are on 2 pages.) Look for your Sponsoring

Rotary Club name for your stop's location.

2012 Allocations

This report will provide the allocation of camper spots made

in Jan. 2012. Please stay true to your gender reservations.

Please have your camper information to us by March 31, 2012!

Campers by Club

This report provides the names we have received so far

and the status of their online reservation and required forms.

Again, you will need the password referenced above (Club Chair

List) to open this document due to non-published contact info.

Camp Royal Links:

Camp Royal Home Page

Information for Campers & Parents

Sign the CR Guest Book